Office of Special Events & Protocol Skip to main content Skip to secondary navigation Stanford University (link is external) Stanford Office of External Relations Special Events & Protocol Office of External Relations Search this site Submit Search Menu Home Plan Your EventWho Can Help?Campus Partners Guide Planning GuidePlanning Tools and Documents Event Scheduling Guidelines Planning Accessible Events Planning Sustainable Events Virtual and Hybrid Event PlanningVirtual Events Structure and Audience Virtual Events Platforms, Security and Accessibility Virtual Event Team Roles, Presenter Tips, and Troubleshooting Virtual Event Training, Support and Resources Hybrid Events Dignitary & High-Profile Visits Major Events Venue ReservationVenue Guide Venue Preparation and Clean-Up Equipment RentalsVendor Guide Catering and Alcohol ServiceCatering Guide Ticketing and Registration Marketing and PromotionVisitor Resource Guide Emergency Preparedness Security Events, University Agency, & Disruption Planning Parking and Transportation Press and Media Photography and Video Event Policy Guide About OSEP Office of Special Events & Protocol Main content start Welcome to the Office of Special Events & Protocol The Office of Special Events & Protocol provides information and guidance that faculty and staff need to plan a successful event at Stanford. Included on this site are event-related policies and guidelines, and helpful planning resources. Announcements & Updates New Dignitary & High-Profile Visit Planning Intranet Site OSEP has launched a new website to support departments planning visits from dignitaries and other high-profile guests. The site outlines the planning process, approval requirements, protocols, policies, and resources to help departments coordinate these visits successfully. June 30, 2026 Announcements Election Season Reminder – Guidelines for Political Activities With the election season well underway, we are providing a brief reminder about Stanford’s policy on engaging in political activities (Administrative Guide Memo 1.5.1), and where to go for answers to your questions. April 14, 2026 Announcements Updated Ticketing Requirements If you will be ticketing or charging fees for your event, you must use a university approved system. Updated options have been added to this page. Announcements Event Planning Policies Learn about the policies in place for all faculty, staff, students and organizations planning events at Stanford. Stanford Event Organizer Policy Learn about who can plan events at Stanford and the responsibilities all event organizers have. Learn More Insurance Requirements Policy Learn about the standard insurance requirements for all events and vendors at Stanford. Learn More Noise & Amplified Sound Policy Learn about the restrictions and guidelines for amplified sound at events. Learn More Read all event-related policies Plan Your Event Explore our event planning guide for helpful tips and info as you plan your next event at Stanford Want to plan an event at Stanford? Read our planning guide for how to get started. Planning Guide for Faculty & Staff Learn more Check out our guidelines for when to schedule your event to avoid conflicts. Event Scheduling Guidelines Learn more Learn how to reserve venues on campus Venue Reservations Learn more View our list of campus partners to learn how they can help with your event Campus Partners Guide Learn more Explore more event planning topics Helpful Links Visit these helpful links to guides, lists, policies, and more. SERENE Venue & Vendor Discovery Tool Campus Partners & Resources Political Activities Policy Freedom of Expression Back to Top Stanford Special Events & Protocol Office of External Relations Web Login Address Office of Special Events & Protocol 326 Galvez St Stanford, CA 94305 United States [email protected] Phone: 650-724-1387 Office of University External Relations Related Links Event Policy Guide A-Z Office of Student Engagement - Event Planning for Students Freedom of Expression University-Wide Policy Documents Stanford Administrative Guide HEADSUP Construction Notices Stanford Facts Stanford Acronyms Guide Office of the President Annual University Events Stanford University Big 5 Events New Student Orientation Reunion Homecoming Family Weekend Admit Weekend Stanford Powwow Commencement Weekend Academic Calendars Stanford University (link is external) Stanford Home (link is external) Maps & Directions (link is external) Search Stanford (link is external) Emergency Info (link is external) Terms of Use (link is external) Privacy (link is external) Copyright (link is external) Trademarks (link is external) Non-Discrimination (link is external) Accessibility (link is external) © Stanford University. Stanford, California 94305.